I used to use OneNote, which worked ok but it got really crazy organizing and reorganizing every time we started a new chapter of our years-long homebrew campaign. Frustrated, I started looking around at other tools.
For the past year my players and I were using World Anvil to create a sort of online wiki for my players to replace the journal from our VTT which is not always online. I wanted to give them resources where they could check back on things that happened during the sessions, people they met, etc. I stopped using World Anvil recently because they straight up lost a bunch of my nested articles. I had articles nested in articles - which was something that I learned to do by watching their own internal YouTube guide videos. I asked for help on the official Discord server and was told “don’t use nested articles”, which breaks my entire organization methods - the same problem I came into with OneNote. Losing data randomly though isn’t ok with me. A lot of those articles were WIP and I had no backup…
I started using Kanka recently because it’s a small team and it seems like it’s going to work out, but before I get super invested, I wanted to hear from the rest of the community, so - do you all use any tools? How do you keep yourself organized, especially in a long homebrew campaign?
Obsidian is great; all the files are readable anywhere (easy to migrate out if needed) in a clear, readable directory structure, copying the structure you see in Obsidian itself. For something like $8/m, you can have their official sync tooling and have it on any devices at the same time, but there are also free options for synchronisation, which require a little work. You can probably find tools that would migrate your content from Anvil to Obsidian, but also the other way around. There are generally plugins for almost everything; however, there are too many plugins you can use; it’s easy to get lost there. Also, as with many other plugin marketplaces, there is no security vetting on the plugins, so you need to be careful.